HR Shared Services Generalist
Jobbeschreibung
Chiasso, Tessin, Schweiz
FNZ
03.05.2024
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Role DescriptionThis position has responsibility for assisting the HR
team in maintaining and administering the Human Resources function and
supporting employees and managers mainly in our Swiss offices. Further
involvement is expected in European wide projects within the rest of
the team supporting EMEA (excl.UK) region. The role will allow the
candidate to further develop their HR capabilities and will involve
day to day interaction with employees and other stakeholders across
all our Swiss locations.You will become a member of an awesome team of
8 great colleagues providing support for 12 European countries. You
will have a chance to show your skills and knowledge as well as
develop yourself in new areas and to work on projects to streamline
our processes and onboard new colleagues from acquired
companies.Specific Role ResponsibilitiesNew Joiner
AdministrationDrafting offer letters & contracts of
employment.Administer all pre-employment screening for new joiners and
employment screening for employees and manage any
exceptions.Administer entry medical check-ups.Conducting induction
sessions and administering system access.Maintain Induction
presentations and email communications ensuring they promote employee
engagement from day oneAdding newcomers’ data to Workday, payroll and
other systems as required.Ensuring adherence with the probationary
process for all new joiners.Leaver AdministrationCalculate notice
periods & holiday entitlements and feed accurate information to
payroll and update Workday accordingly.Closing down system access and
updating HR Systems.Administer exit documents.HR
Administration:Regular / monthly review of completeness of documents
and actions at new hires / internal moves / salary & role changes or
any changes of contractual conditions. Keeping all respective systems
and trackers up to date.Action all benefits administration including
joiners and leavers.Responsibility to maintain visa documents and work
with visa vendor to keep this up to date.Daily cooperation across
wider HR teams/vendors to solve any issues or questions.Project work
on acquisitions and integrations with incoming companies.HR Systems
and PayrollAction all role changes and salary increases – drafting
amendments to contracts, updating HR systems.Support monthly payroll
process to ensure all information feeding into payroll is accurate
(collection & preparation of input data; checking of payroll files and
attendance).Ensuring all employee records and HR systems are
maintained, accurate and kept up to date at all times.Updating the HR
pages of the employee intranet.Assisting with user issues relating to
all HR Systems.Employee SupportFirst point of contact for all queries
sent to HR mailboxes.Processing employer references, confirmation of
employment upon employees request etc.Other RequirementsHandle federal
requests, surveys, applications.Oversee and renew insurances, work
permits and deal with sick / accident cases.Preparing regular and
ad-hoc reports for other areas of the business.Liaising with external
suppliers e.g. benefits or third party providers to solve any issues
that arise.To undertake any other projects/ tasks as may reasonably be
required to facilitate the effective operation of the department and
company.Supporting junior colleagues within the team and sharing
knowledge across HR function.Experience requiredMinimum of 2-year
experience in HR field is required.BSc/MSc in Human Resources
(Certificat d’Assistante en Gestion du Personnel, Federal Brevet or
similar)Great knowledge of Swiss labor law, social insurances,
benefits etc.Fluent English and at least one of the following
languages: Italian, French, German, both written and verbal
communication skills.Capable of working towards deadlines and adapting
to changing conditions.Strong initiative, decision making and
problem-solving abilities.Experience working in a fast-paced
environment is essential.High attention to detail (but not losing the
bigger picture).Problem solver.Flexibility and willingness to learn
and support team.Experience using Workday and/or managing project work
are welcomed.Being organized and proactive, with the drive to deliver
results and manage self effectively.Experience handling confidential
material.To enjoy working with people and have the ability to work as
part of a team as well as individually.Intermediate computer skills
e.g. experience of Microsoft Office package tools is
essential.#LI-JM2SummaryLocation: Chiasso - SwitzerlandType: Full time