95 Jobs für Soutien Administratif in Schweiz

Mission

UBP is looking for a motivated and detail-oriented Procurement Associate to support the Procurement team during the high-peak of the year-end period. The successful candidate will assist IT and Professional Services buyers with managing purchase orders and contracts in UBP procurement system and negotiating prices with suppliers. This role is critical in ensuring smooth and efficient procurement operations during this busy time.

The 4 months temporary role will be part of a dynamic procurement organization that is currently facing an internal reorganization in this intense period.

The person will report to the Procurement & Outsourcing Head of Department and be part of the COO organization.

Main Duties

1. Administrative & General support:

2. Support buyers in negotiating pricing and terms with suppliers, including analyzing suppliers' quotation.

3. Conduct suppliers' due diligence and manage various communication to suppliers.

4. Collaborate with the procurement team to address urgent needs and priorities.
   Contribute to the overall efficiency of the procurement process during the high-peak period.

5. Contract Management:

6. Record and organize contracts in the procurement systems.

7. Manage contracts renewal workflows on a global basis.
   Assist in maintaining an up-to-date contract database for audit and reference purposes.

8. Purchase Order Management:

9. Update, validate and monitor purchase orders in Coupa.
   Ensure accuracy with contract terms and compliance with UBP procurement policies.

Education:

Bachelor's degree in business administration, Supply Chain Management, or a related field.

Experience:

Prior experience in a similar role is preferred.

Languages:

Fluent in English & French (written and spoken)

Technical Skills:

• Proficiency in Microsoft Office (Excel, Word, etc.).
  Familiarity with Coupa or another P2P system is a plus.

Soft Skills:

• Good communication skills.
• Strong organizational skills and attention to detail.
  Ability to work under pressure and meet deadlines.

NOTE : This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the on-going needs of the Bank.

Job Overview

We are seeking a detail-oriented Payroll Assistant to support our payroll team with various tasks.

• Perform daily administrative payroll duties.
• Assist during the monthly payroll cycle, including data collection and review.

Required Skills and Qualifications

To be successful in this role, you will require excellent organizational and analytical skills, fluency in English and French, and proficiency in MS Office and Excel.

Benefits and Culture

Our organization values diversity of thought and mutual respect. We invest in our team members' long-term growth and aim to empower them to do their best work as authentic selves.

Manage department operations and provide administrative support with a fixed-term contract in Lausanne.

The ideal candidate will have experience as an Administrative or Executive Assistant, proficiency in MS Office Suite, and strong communication skills.

• Manage a complex calendar and coordinate daily administrative tasks.
• Coordinate internal events and internal communication.
• Prepare and organize documents, reports, and presentations as required.
• Manage schedules, appointments, and meeting arrangements for the team.

Requirements:

• Proven experience as Administrative or Executive Assistant.
• Certificate or diploma in administration.
• Proficiency in French, with good knowledge of English being an asset.
• Strong attention to detail and excellent communication skills.

Benefits:

• A fixed-term assignment that could lead to a permanent contract.
• A part-time position allowing work-life balance and flexibility.
• Tasks and responsibilities that can evolve.
• Excellent work conditions.

To provide seamless administrative and operational support to the legal team, the Compliance Officer plays a pivotal role in ensuring the smooth operation of the department. This includes assisting compliance officers in their day-to-day work, transaction monitoring, account opening documentation, classification of corporate documents, account review, client due diligence, and other administrative tasks and ad-hoc requests.

• Assisting Compliance officers in their day-to-day work: transaction monitoring, account opening documentation.
• Classification of corporate documents.
• Account review.
• Client due diligence.
• Other administrative tasks and ad-hoc requests.

• Legal degree with a strong emphasis on international jurisdictions.
• Master's degree in Economic Law is an asset.
• Good knowledge of international jurisdictions and laws.
• Strong understanding of corporate documents from various jurisdictions.
• Proficient knowledge of the legal and regulatory environment in Switzerland, particularly in the banking and financial sector.
• English language proficiency is mandatory; Russian/Chinese/Arabic language skills are an advantage.
• Strong service ethos with excellent interpersonal and communication skills.
• Motivated individual with attention to detail, analytical, and methodological approach.
• IT literate with solid knowledge of Microsoft tools.

• Generous annual leave entitlement (25-30 days).
• Training and development opportunities.
• Competitive pension plan.
• Dynamic and collaborative work environment.

We are seeking a part-time Membership Coordinator to join our team and start on September 15.

Key Responsibilities:

• Issue and follow up on affiliation fee invoices.
• Maintain accurate records of payments and follow up on outstanding fees.
• Liaise with affiliates regarding special fee arrangements or exemptions.
• Track affiliation and disaffiliation processes and maintain clear records and timelines.
• Prepare documentation related to membership for meetings and governance bodies.
• Prepare regular reports and statistics on membership data.
• Maintain and update the membership database.
• Perform other administrative tasks as needed.

Qualifications:

• Excellent command of English and French. Knowledge of other official languages is a strong asset.
• Proven experience in administrative work, ideally in an international environment.
• Strong commitment to trade union principles and social justice.
• Demonstrated ability to work constructively within a team.
• Strong organizational skills and attention to detail.

We offer equal opportunities employment and encourage applications from all qualified individuals.

Job Overview:

As a Front Desk and Office Assistant, you will be responsible for providing exceptional customer service and administrative support to our team. This role involves managing various tasks to ensure seamless office operations.

Job Title: Membership Coordinator

The International Union of Food, Agriculture, Hotel, Educational, Tobacco and Allied Workers' Associations (IUF) is seeking a suitable candidate for the part-time position of Membership Coordinator . The successful applicant will support the organization in maintaining strong and transparent relationships with affiliated unions around the world.

• Issuing and following up on affiliation fee invoices.
• Maintaining accurate records of payments, issuing receipts, and following up on outstanding fees.
• Liaising with affiliates regarding special fee arrangements, reductions, or exemptions in accordance with internal procedures.
• Tracking affiliation and disaffiliation processes and maintaining clear records and timelines.
• Preparing documentation related to membership for meetings and governance bodies.
• Preparing regular reports and statistics on membership data for internal and external use.
• Maintaining and updating the membership database, including contact details, affiliation status, and sectoral information.
• Performing other administrative tasks as needed.

• Excellent command of written and spoken English and French is required. Knowledge of other official IUF languages (Spanish, German, or a Scandinavian language) is a strong asset.
• Proven experience in administrative work, ideally in an international environment.
• Strong commitment to trade union principles and social justice.
• Demonstrated ability to work constructively within a small team.
• Strong organizational skills, attention to detail, and a proactive attitude.

The IUF is an equal opportunity employer and encourages applications from all qualified individuals.

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team on a fixed-term contract in Lausanne. The role involves providing essential administrative support to ensure the smooth operation of the department.

The successful candidate will be responsible for managing a complex calendar, coordinating internal events and communication, and handling daily administrative tasks to support the manager and the department's activities.

Key responsibilities include preparing and organizing documents, reports, and presentations, as well as maintaining accurate records and ensuring proper filing of important documents.

This is an excellent opportunity for someone who enjoys working in a fast-paced environment and has strong communication and organization skills.

• Proven experience as an Administrative or Executive Assistant
• Certificate or diploma in administration
• Proficiency in French, with good knowledge of English being an asset
• Strong rigor and attention to detail
• Excellent communication and orientation feedback
• Proficiency in MS Office Suite and other relevant software tools

• A fixed-term assignment that could lead to a permanent contract
• A part-time position allowing work-life balance and flexibility, possibility to work 60%, 70% or 80%
• The opportunity to contribute to meaningful projects in the not-for-profit sector
• Tasks and responsabilities that can evolve
• Excellent work conditions

This is a unique opportunity to join a dynamic team and make a positive impact in the not-for-profit sector.

Job In 3074 Muri B. Bern, CH
In einem kleinen, schlagfertigen Team gehörst du zum Dreh- und Angelpunkt unserer Firma. Du berätst und begleitest Kunden, Partner sowie Kollegen und unternimmst die nötigen Schritte, um deren Anfragen zu erfüllen. Als Profi in administrativen Angelegenheiten unterstützt du unsere diversen Abteilungen und Filialen.

Dein Beitrag Zum Erfolg

• Kompetente telefonische Betreuung unserer Kunden
• Bearbeitung und Weiterleitung diverser E-Mail-Anfragen
• Sorgfältige Daten- und Dokumentenbearbeitung
• Unterstützung in allgemeinen administrativen Aufgaben
• Erstellung von Offerten

Das Zeichnet Dich Aus

• Abgeschlossene kaufmännische Ausbildung oder vergleichbare Qualifikation
• Stilsicheres Deutsch und Französisch in Wort und Schrift (Italienisch von Vorteil)
• Ausgeprägte Kommunikationsfähigkeit und Kundenorientierung
• Erfahrung im Kundendienst oder einer ähnlichen Position
• Kontaktfreudig und kommunikationsstark
• Fundierte EDV-Kenntnisse

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