31 Jobs für Executive Assistant in Schweiz

ARX is a global network of specialists in engineering, design, and architecture, offering comprehensive consulting, project management, and technical services across 60 subsidiaries on five continents. Our agile task force combines international expertise with local insight, resulting in a uniquely "glocal" approach that addresses the specific needs of each community while integrating global best practices. Our multidisciplinary teams develop smart, cost-effective, and sustainable solutions. We welcome entrepreneurs, visionaries, and experts who believe that their brilliance and determination will provide solutions to tomorrow's challenges.At our Group Headquarters in Grono, GR, we are looking for a CEO EXECUTIVE ASSISTANT In this role you will provide high-level strategic and administrative support, ensuring that the CEO can focus on priorities and operate effectively in a complex international environment. The tasks require a combination of strategic insight, organizational excellence, and proactive problem-solving, with a strong ability to manage complex and confidential information, engage with stakeholders at all levels and anticipate the CEO's needs. KEY RESPONSIBILITIESStrategic & Executive SupportPrepare and structure briefing materials, reports, and presentations for internal and external audiences.Conduct research and analysis to provide insights supporting decision-making.Draft, edit, and coordinate executive communications, speeches, and strategic updates.Support preparation and follow-up for Board and Executive meetings, leadership reviews, and client engagements.Track and monitor strategic initiatives, ensuring follow-up and alignment across functions.Build effective relationships across the organization and act as a point of contact for key stakeholders.Administrative & Organizational SupportManage and prioritize the CEO's agenda, travel arrangements, and correspondence.Screen and handle calls, emails, and meeting requests with professionalism and discretion.Organize and coordinate meetings, ensuring agendas, minutes, and action items are clear and delivered.Ensure efficient flow of information between the CEO and internal/external stakeholders.Anticipate needs and proactively resolve operational issues. QUALIFICATIONS & EXPERIENCEYou are either a trained and experienced Senior Executive Assistant, preferably at C-level in an international environment or you hold a university degree in engineering, business, or a related field – and bring an exceptional eagerness to learn and grow, sharp thinking, and the humility to combine strategic insight with hands-on execution.You bring strong organizational skills, with the ability to manage multiple priorities under pressure.You have excellent communication skills in English, Italian and German both written and verbal; additional languages are an asset.You demonstrate high proficiency in MS Office and collaboration platforms (Teams, Share Point, etc.). Overall IT savviness and experience with Abacus and/or Power BI are an asset.You have strong analytical skills and ability to synthesize complex information.You show a high level of accountability, integrity, and confidentiality.You bring assertiveness, adaptability, and resilience in a fast-paced environment.You demonstrate intercultural and intergenerational awareness as well as confidence in dealing with senior stakeholders globally. KEY COMPETENCIESProactivity: anticipates needs, acts ahead of issues.Accountability: takes ownership and delivers on commitments.Assertiveness: communicates clearly and confidently at all levels.Agility: adapts quickly to changing priorities and environments. WHAT THIS OPPORTUNITY OFFERSThis is not just another role, it's a game-changing growth opportunity. In a remarkably short time, you will:Accelerate your learning curve, diving deep into the workings of a visionary company and sharpening your strategic intuition.Gain unparalleled visibility within the organization while building a highly valuable professional network that will serve your career for years.Make an immediate and meaningful impact, contributing to high-stakes projects that drive the company forward.Combining proximity to decision-making with deep business insight, this position will be your powerful launchpad toward strategic leadership roles What are you waiting for? Seize this exceptional opportunity now and let this role be the springboard that propels your career to the heights it deserves. Branche: IngenieurwesenFunktion: Ingenieurwesen/PlanungFührungsperson: NeinAnstellungsart: Festanstellung jid je jit0938je jiy25je

Our client is a globally recognized player in the consumer goods industry, operating across multiple markets. DescriptionExecutive Support:Manage complex calendars, coordinate international meetings across time zonesOrganize detailed travel itineraries and prepare meeting agendasReconcile expenses and manage procurement-related tasksAct as a point of contact and representative for the Executive in their absence Legal & Compliance Coordination:Ensure legal and financial vetting of contracts, T& Cs, and vendor documentsManage signature flows, archive critical documents, and support audit requestsTrack compliance with internal policies and communicate deviations Project & Event Management:Coordinate internal and external events, webinars, offsites, and Top-to-Top meetingsLead special projects on behalf of the Executive and support global initiativesLiaise with HR/IT for onboarding of new team members Cross-functional Collaboration:Communicate with global stakeholders across EMEA, APAC, Americas, and NYSupport ID& E efforts and internal cultural engagement initiativesMaintain a strong team spirit within the teamProfileMinimum of five years of experience in a similar roleFamiliarity with translation workflows and collaboration with external agencies for multilingual marketing materialsFluency in English is a must, German is a nice to haveProficiency in MS Office (especially Excel, Word, Power Point)Strong communication and stakeholder managementProactive mindset with ability to prioritize and anticipate needsAbility to manage sensitive and confidential informationStrives for Excellence in ExecutionBuilds Collaborative RelationshipsEmbraces and Initiates Change Job OfferDo you enjoy working in a dynamic, fast-paced working environment with a strong commitment to diversity, sustainability, and employee development? If so, I'd love to hear from you - apply online now! jidc19b1f9je jit0938je jiy25je

Als Geschäftsleitungsassistent:in unterstützt du die Unternehmensleitung in strategischen, organisatorischen und operativen Belangen. Mit Fokus auf die Leitung und Koordination von strategischen Initiativen, Organisationsentwicklung und Mithilfe bei Digitalisierungsprojekten agierst du als Stabsstelle zwischen CEO/ Geschäftsleitung, Fachbereichen und externen Partnern. Du leistest einen substanziellen Beitrag zur wirksamen Steuerung des Unternehmens und Entlastung des CEO/ Geschäftsleitung von operativen Themen.Diese spannenden Aufgaben warten auf dich:Strategie & Organisationsprojekte:Leitung der Strategieoffice und Unterstützung bei der Entwicklung, Koordination und Nachverfolgung strategischer Initiativen und TransformationsprojekteBegleitung der Organisationsentwicklungs- und Change-Projekten, inkl. Planung, Umsetzung und KommunikationMethodisches Coaching von Mitarbeitern im Bereich Strategieumsetzung (OKR) und weiterer Themen wie zum Beispiel Agile Methoden, Lean, etc.Analyse und Aufbereitung von Entscheidungsgrundlagen für strategische und geschäftsrelevante ThemenEigenständige Durchführung kleinerer Sonderprojekte in Abstimmung mit dem CEO/ GeschäftsleitungDigitalisierung & InnovationUnterstützung des Leiters Digital Transformation bei Themen rund um digitale Transformation wie: Prozessoptimierung, Tools, Projektorganisation, Terminierung, Workshops etc.Aufbereitung von Statusberichten, Gap-Analysen, Benchmarks, Markttrends und Innovationen im digitalen UmfeldKlassische Assistenz- & KoordinationsaufgabenInhaltliche und organisatorische Vor- und Nachbereitung von Geschäftsleitungs-sitzungen, Strategieklausuren und WorkshopsProtokollführung, Aktionsverfolgung und Terminkoordination auf LeitungsebeneKommunikationsschnittstelle zwischen CEO, Führungskräften, internen Bereichen und externen PartnernErstellung und Gestaltung von Präsentationen, Analysen und Reportings für interne und externe StakeholderProjektmanagement- und Monitoring-Aufgaben im Namen des CEO/ GeschäftsleitungDas bringst Du mit:Abgeschlossenes Studium in Betriebswirtschaft, Wirtschaftsinformatik, Management, Organisationsentwicklung oder verwandten BereichenErste Berufserfahrung im Projektmanagement, Business Development, Unternehmensberatung oder Assistenz auf GeschäftsleitungsebeneStarke analytische Fähigkeiten, strukturiertes Denken und präzise AusdrucksweiseDigitale Affinität und Erfahrung mit modernen Tools (z. B. MS365, Confluence, BI-Tools, Projektmanagementsoftware)Ausgeprägte Kommunikationsfähigkeit auf Deutsch und Englisch, Diskretion und LoyalitätSelbstständige, proaktive und serviceorientierte ArbeitsweiseDeine Vorteile – attraktiv und motivierendErholungszeit: Mindestens 28 Tage Ferien, ergänzt durch zusätzliche flexible freie TageParkplatz: Kostenfreie Parkmöglichkeiten direkt vor OrtKulinarik: Stark vergünstigte MittagsmenüsFlexibilität: Vertrauensarbeitszeit für eine bessere Work-Life-BalanceKarriere: Unterstützung bei deiner persönlichen und beruflichen WeiterbildungBis du bereit für diese spannende Herausforderung? Dann freue ich mich auf deine Bewerbungsunterlagen! Für Fragen stehe ich dir jederzeit gerne telefonisch zur Verfügung. jid72f4afcje jit0938je jiy25je

For our client, a growing and international organization within the financial services sector, we are currently recruiting an experienced and proactive Executive Assistant. In this role, you will directly support the Founder, CEO, and CFO while ensuring smooth operations and efficient office management. This is an exciting opportunity for a highly organized professional who thrives in a fast-paced, international environment.DescriptionActing as the primary contact point for the leadership team, clients, and external partnersComplex calendar management and prioritization of appointments for the Founder, CEO, and CFOCoordinating, leading, and mentoring administrative support professionals across different locationsDrafting, editing, and proofreading internal and external communications on behalf of the leadership teamScheduling and organizing meetings, handling logistics, and providing on-site or remote supportOverseeing office management, including facilities, supplies, and vendor coordination in Zug and remote officesManaging and processing incoming invoices, ensuring proper approvals and timely paymentsMaintaining digital and physical filing systems for administrative and financial documentationProfileMinimum of 5 years' experience supporting C-level executives or office management in a dynamic, international environmentFluent in both English and German (written and spoken)Advanced knowledge of Microsoft Office (Word, Excel, Power Point, Outlook)Excellent organizational and time management skills with the ability to manage multiple prioritiesStrong communication skills and a professional, proactive demeanourFamiliarity with invoice processing or basic accounting toolsExperience managing office operations or facilities across multiple locationsPrevious exposure to the financial services or fintech industryResourceful, adaptable, and calm under pressureSelf-starter with a high degree of ownershipHigh level of discretion and confidentiality with sensitive informationTech-savvy and confident using digital tools to streamline workflowsJob OfferAre you ready for a new challenge in a dynamic, fast-paced environment and confident you can cover the responsibilities outlined above? If so, we look forward to receiving your application. jid235a96aje jit0938je jiy25je

Executive Assistant mit gewinnendem und professionellem Auftreten für den Group CEO in der Region Zürich gesucht.Für ein internationales, dynamisches und führendes Technologie Unternehmen suchen wir eine vife und unternehmerisch agierende Persönlichkeit alsStrategic Executive Assistant (80 – 100%)Ihre AufgabenUnterstützung Group CEO bei der strategischen Planung und Umsetzung von UnternehmenszielenKoordination und Priorisierung von Terminen, Projekten und Pendenzen auf FührungsebeneRecherche, Analyse und Aufbereitung von Berichten, Präsentationen und EntscheidungsgrundlagenQualitative Verantwortung vom CEO Office sowie der Optimierung der ProzesseMitarbeit und Leitung von diversen Projekten (je nach Profil)Ihr ProfilAbgeschlossenes Hochschulstudium oder vergleichbare Qualifikationen, idealerweise in Betriebswirtschaft General Management oder verwandtem BereichMehrjährige Erfahrung als Executive Assistant in einem globalen UmfeldErste Erfahrungen in strategischen TätigkeitenGute Kenntnisse in ProjektmanagementMuttersprache: DeutschVerhandlungssicher: EnglischHohe EigenmotivationAusgeprägte Kommunikations- und OrganisationsfähigkeitLernfreudig, innovativ und ein Macher TypProaktive, strukturierte und eigenverantwortliche ArbeitsweiseAnalytisches DenkvermögenSchnelle AuffassungsgabePflichtbewusst und sorgfältige ArbeitsweiseGewinnendes Auftreten mit gutem HumorDie Unternehmung bietetModerner Arbeitsplatz an sehr guter LageHome Office (2 Tage/Woche)Interessantes Salär Package EntwicklungsmöglichkeitenWertschätzende ArbeitskulturInteressiert an dieser anspruchsvollen Position, bei der Sie Ihr Potential entwickeln können? Jutta Schilling freut sich auf die Zustellung Ihrer Bewerbungsunterlagen.Humanis AGPrime Tower · Hardstrasse 201 ·ZürichTelefon · jid6104d23je jit0938je jiy25je

Executive Support:

• Manage complex calendars, coordinate international meetings across time zones
• Organize detailed travel itineraries and prepare meeting agendas
• Reconcile expenses and manage procurement-related tasks
• Act as a point of contact and representative for the Executive in their absence

Legal & Compliance Coordination:

• Ensure legal and financial vetting of contracts, T&Cs, and vendor documents
• Manage signature flows, archive critical documents, and support audit requests
• Track compliance with internal policies and communicate deviations

Project & Event Management:

• Coordinate internal and external events, webinars, offsites, and Top-to-Top meetings
• Lead special projects on behalf of the Executive and support global initiatives
• Liaise with HR/IT for onboarding of new team members

Cross-functional Collaboration:

• Communicate with global stakeholders across EMEA, APAC, Americas, and NY
• Support ID&E efforts and internal cultural engagement initiatives
• Maintain a strong team spirit within the team

,

• Minimum of five years of experience in a similar role
• Familiarity with translation workflows and collaboration with external agencies for multilingual marketing materials
• Fluency in English is a must, German is a nice to have
• Proficiency in MS Office (especially Excel, Word, PowerPoint)

• Strong communication and stakeholder management
• Proactive mindset with ability to prioritize and anticipate needs
• Ability to manage sensitive and confidential information

• Strives for Excellence in Execution
• Builds Collaborative Relationships
• Embraces and Initiates Change

,

Do you enjoy working in a dynamic, fast-paced working environment with a strong commitment to diversity, sustainability, and employee development? If so, I'd love to hear from you - apply online now!

ARX is a global network of specialists in engineering, design, and architecture, offering comprehensive consulting, project management, and technical services across 60 subsidiaries on five continents. Our agile task force combines international expertise with local insight, resulting in a uniquely "glocal" approach that addresses the specific needs of each community while integrating global best practices. Our multidisciplinary teams develop smart, cost-effective, and sustainable solutions. We welcome entrepreneurs, visionaries, and experts who believe that their brilliance and determination will provide solutions to tomorrow's challenges.

At our Group Headquarters in Grono, GR, we are looking for a

CEO EXECUTIVE ASSISTANT

In this role you will provide high-level strategic and administrative support, ensuring that the CEO can focus on priorities and operate effectively in a complex international environment. The tasks require a combination of strategic insight, organizational excellence, and proactive problem-solving, with a strong ability to manage complex and confidential information, engage with stakeholders at all levels and anticipate the CEO's needs.

KEY RESPONSIBILITIES

Strategic & Executive Support

• Prepare and structure briefing materials, reports, and presentations for internal and external audiences.
• Conduct research and analysis to provide insights supporting decision-making.
• Draft, edit, and coordinate executive communications, speeches, and strategic updates.
• Support preparation and follow-up for Board and Executive meetings, leadership reviews, and client engagements.
• Track and monitor strategic initiatives, ensuring follow-up and alignment across functions.
• Build effective relationships across the organization and act as a point of contact for key stakeholders.

Administrative & Organizational Support

• Manage and prioritize the CEO's agenda, travel arrangements, and correspondence.
• Screen and handle calls, emails, and meeting requests with professionalism and discretion.
• Organize and coordinate meetings, ensuring agendas, minutes, and action items are clear and delivered.
• Ensure efficient flow of information between the CEO and internal/external stakeholders.
• Anticipate needs and proactively resolve operational issues.

QUALIFICATIONS & EXPERIENCE

• You are either a trained and experienced Senior Executive Assistant, preferably at C-level in an international environment or you hold a university degree in engineering, business, or a related field – and bring an exceptional eagerness to learn and grow, sharp thinking, and the humility to combine strategic insight with hands-on execution.
• You bring strong organizational skills, with the ability to manage multiple priorities under pressure.
• You have excellent communication skills in English, Italian and German both written and verbal; additional languages are an asset.
• You demonstrate high proficiency in MS Office and collaboration platforms (Teams, SharePoint, etc.). Overall IT savviness and experience with Abacus and/or Power BI are an asset.
• You have strong analytical skills and ability to synthesize complex information.
• You show a high level of accountability, integrity, and confidentiality.
• You bring assertiveness, adaptability, and resilience in a fast-paced environment.
• You demonstrate intercultural and intergenerational awareness as well as confidence in dealing with senior stakeholders globally.

KEY COMPETENCIES

• Proactivity: anticipates needs, acts ahead of issues.
• Accountability: takes ownership and delivers on commitments.
• Assertiveness: communicates clearly and confidently at all levels.
• Agility: adapts quickly to changing priorities and environments.

WHAT THIS OPPORTUNITY OFFERS

This is not just another role, it's a game-changing growth opportunity. In a remarkably short time, you will:

• Accelerate your learning curve, diving deep into the workings of a visionary company and sharpening your strategic intuition.
• Gain unparalleled visibility within the organization while building a highly valuable professional network that will serve your career for years.
• Make an immediate and meaningful impact, contributing to high-stakes projects that drive the company forward.
• Combining proximity to decision-making with deep business insight, this position will be your powerful launchpad toward strategic leadership roles

What are you waiting for? Seize this exceptional opportunity now and let this role be the springboard that propels your career to the heights it deserves.

Branche: Ingenieurwesen

Funktion: Ingenieurwesen/Planung

Führungsperson: Nein

Anstellungsart: Festanstellung

• Provide comprehensive administrative and strategic support to the CEO, ensuring efficient coordination of daily activities.
• Manage complex calendars, travel arrangements, and confidential communications.
• Prepare high-quality presentations, reports, and briefing materials for internal and external meetings.
• Organize and coordinate executive-level events, including board meetings, leadership offsites, and client engagements.
• Liaise with internal departments and external stakeholders with professionalism and diplomacy.
• Support the CEO in board and committee preparations, including minute-taking, agenda setting, and follow-ups.
• Handle sensitive information with the utmost confidentiality and discretion.

,

• Proven experience as an Executive Assistant at C-suite level, ideally within private banking or financial services.
• Exceptional organizational and communication skills, with a proactive and service-oriented mindset.
• Fluent in French and English ; additional languages are an asset.
• High proficiency in MS Office Suite (especially PowerPoint and Excel); familiarity with collaboration tools is a plus.
• Discreet, reliable, and able to thrive in a fast-paced, high-responsibility environment.

,

This is a unique opportunity to work at the heart of a respected private bank, in a role that combines strategic support, operational excellence, and trusted partnership. The position offers a dynamic and human-sized environment, with a strong emphasis on values, confidentiality, and long-term vision.

• Provide high-level administrative support to the VP, including calendar management, travel arrangements, and meeting coordination
• Act as a liaison between the VP and internal/external stakeholders, including Finnish-speaking contacts
• Prepare and edit correspondence, presentations, and reports
• Organize and support executive meetings, including agenda preparation, minute-taking, and follow-up actions
• Handle confidential information with discretion and professionalism
• Assist with project coordination and tracking deadlines across departments
• Support the VP in strategic initiatives and ensure smooth day-to-day operations

,

• Proven experience as an Executive Assistant or similar role in an international setting
• Fluent in Finnish and English (spoken and written); other languages are a plus
• Strong organizational and time-management skills
• Excellent interpersonal and communication abilities
• Proficiency in Microsoft Office Suite and digital collaboration tools
• Ability to work independently and handle multiple priorities under pressure
• Discretion, reliability, and a proactive mindset

,

Full time role.